SMS Privacy Policy
Effective October 8, 2026. This policy describes how Cardiovascular Anesthesiologists PC (CVA) handles information for the CVA Time Clock SMS Reminders program.
Information and purpose
When you save an SMS preference, we record your employee account identity, mobile number, opt-in or opt-out choice, date and time, web-form enrollment method, and the version and text of the consent disclosure. This information documents your choice and supports reminder enrollment. Messaging providers process message content, delivery status, and STOP or HELP replies to operate and support the program. Scheduling and punch information is used to determine whether a reminder is appropriate. SMS reminders are for timekeeping and must not contain patient information.
Sharing
We do not sell or rent your mobile number. Mobile information will not be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with third parties, except service providers solely as necessary to fulfill and support the SMS program. These service providers include Twilio and wireless carriers when delivery is activated. We may also disclose information when required by law.
Access, security, and retention
Access is restricted through authenticated accounts and authorized administrative access. Consent records are retained in the site's audit history and protected record backups for operational, compliance, and audit purposes. Turning reminders off stops enrollment but does not automatically erase historical consent records or backup copies. No system can guarantee absolute security. Contact your CVA payroll administrator to request access, correction, or deletion of your SMS information; necessary legal or audit records may be retained.
Your choices
SMS enrollment is optional and separate from email reminders. Message frequency varies: at most one clock-in and one clock-out reminder per scheduled shift, plus confirmation, help, and opt-out messages. Message and data rates may apply. The SMS checkbox starts unchecked. You can update your mobile number with new consent or turn your SMS preference off on the enrollment page. Reply STOP to unsubscribe or HELP for help. Declining SMS does not affect employment or access to the time clock.
Contact and updates
Contact your CVA payroll administrator with privacy questions or visit the SMS help page. Updated policies will be posted here with a revised effective date. See the SMS Terms and Conditions.